General Policies
The primary goal of this research effort is safety. For that reason, you need to be safe at all times.
- Drive in a safe manner at all times. This means observing the 25 mile-per-hour speed limit on the road.
- Use a spotter when moving vehicles in and out of the Simulator Bay.
- Wear closed-toe shoes at all times.
- Wear dark clothes and dark shoes.
- Always wear your vest on the road.
- Do not travel with the tailgate open.
- Wear your safety glasses.
- Always drive with your lights on.
- If it’s broken, tell someone.
- Attend the nightly meeting.
- Minimize communications on Channel 3.
- Acknowledge all messages you receive.
Over the course of the study, it is likely that apparatus will break. If you notice something is broken or you are the one who broke it, tell someone immediately as it is crucial to the study, or as soon as it’s convenient if it is not crucial. At any rate, you must report such damage before you leave from your shift.
Each night, you will need to arrive to the [contractor facility] on time. The nightly meeting will cover topics such as protocol changes, problems from the previous night, and schedule concerns. Make sure you document any problems from the previous night and make a note of them on the message board in the Prep Room (put your name next to it in case we might need further details).
Operation of the headlamps is outlined with a diagram and description in each vehicle. Failure to follow the procedures will prevent the headlamps from working, and therefore leave gaps in the data. For this reason, you are to review the operations each night for your assigned vehicle.
While the study is being conducted, radio communications on Channel 3 need to be minimized (emergencies excluded). If, however, you have a question, first address it to another onroad experimenter on channel 2. On channel 2 you can speak freely. If none of the onroad experimenters can answer the question one of you will need to address it to the In-Vehicle Experimenters. Note that the in-vehicle experimenters cannot always respond to questions if they are interacting with the participant at that time. For this reason, you will need to give the in-vehicle experimenters extra time.
- Pre-Experiment
- Nightly meeting.
- Car prep sheets need to be picked up in the Prep Room.
- Participant measurement sheets will be distributed by the in-vehicle experimenter (if needed) during the meeting of Night 2.
- Valets are in charge of signing out radios from the Subject Prep Room for all of the onroad and in-vehicle experimenters. Each onroad experimenter is to have two radios for themselves, except for the valets who will have one each. (One valet will keep radio on channel 2. The other valet will keep radio on channel 3. The valets need to communicate with each other about necessary information received on each channel. This way, no communications will by missed by either valet).
- Valets need to get vests from the Asphalt Lab for all the onroad experimenters.
- Experimenters assigned to the four onroad stations are each required to prepare a vehicle. They need to perform the tasks listed on the individual vehicle checklists. All items on the checklist must be completed. Make sure you know which session (Night 1 or Night 2) is to be completed that night. This way you will know which vehicles are needed at the front of the [contractor] building for the participants. You must sign off on the sheet at the end of the night.
- Valets are responsible for making sure that the onroad experimenters have everything in the blue boxes that they need. They are also expected to load the specified equipment into the proper vehicles.
- Put on vests.
- Load up large bikes, kid bikes, and tire treads into Pickup.
- Load boxes, cones, and tarps into SUVs.
- Set up parking spaces by putting out the cones at the appropriate locations (SUVs).
- Set up cone at second turnaround (SUVs).
- Make sure all cones and/or objects on the road, that are not part of the Night Visibility study are removed the road.
- Cover up the Road Closed signs at the end of the road (SUVs).
- Unload large bikes, kid bikes, and tire treads at each station (Pickup).
- Unload boxes at each station (SUVs).
- Each night you will be assigned one of the following locations:
- Station 1, 5
- Station 2, 4
- Station 3
- Station 6
Valets will be responsible for making sure everyone has a complete set of equipment, including the following:
- Storage container with black and white scrubs, flashlight, safety glasses, order sheets, etc.
- Tire tread.
- Small bicycle.
- Two radios (One radio will be left on channel 3 to communicate with in-vehicle experimenters. The other radio will be left on channel 2 to communicate among onroad experimenters).
- Large dark and fluorescent bike (except for station #6).
Once you have the equipment at your station DOUBLE CHECK to make sure you have all of the necessary items. Also make sure one of your radios is set to channel 3, and either hold it or attach it to your clothing. Leave your other radio on channel 2 on the ground beside your station. Radios are to be worn at all times, even when transporting bicycles.
As soon as the participants are on the road, the following radio rules will begin:
- Radios are only to be used for communicating information pertaining to the experiment. There is to be no communication about procedure on channel 3 unless there is a deviation from the usual protocol. All onroad experimenters are expected to know the protocol without confirmation from others. However, you may radio other onroad experimenters for assistance at any time on channel 2.
- There will be a relay at station 2 to repeat any messages not heard by geographically opposite stations.
- If there is an emergency you are to get on the radio IMMEDIATELY and contact the relay station experimenter. The relay station experimenter will make sure the in-vehicle experimenters heard the message.
- As the trials progress, you will need to make sure the objects are out before the experimental vehicle gets to your station and cleared before the vehicle comes back up the road. You also need to make sure all objects (including yourselves) are hidden. To ensure least visibility, you need to wear dark clothing on the side of the road as much as possible.
- If a given run needs to be repeated, confirm your object with Station 2.
Objects Protocol
On the first night, drivers will be oriented to the road by driving down the hill. During this time onroad experimenters are to remain hidden. However, on the way up the hill, the following stations will need to put out objects:
| Station 4 |
Child’s Bike |
| Station 5 |
Static Pedestrian—White Clothing |
| Station 6 |
Tire Tread |
All stations are to report to Station 2-4 when they are ready using channel 2. Then Station 2-4 is responsible for telling the in-car experimenters when they can proceed onto the road. Below is a table of the objects along with placement locations.
| OBJECT |
LOCATION |
SPECIAL INSTRUCTIONS |
Parallel pedestrian-
black clothing |
Shoulder side of white line. |
Wear black clothing. Walk 10 paces along shoulder line toward oncoming vehicle, then walk backward ten paces. Repeat. |
Parallel pedestrian-
white clothing |
Shoulder side of white line. |
Wear white clothing. Walk 10 paces along shoulder line toward oncoming vehicle, then walk backward ten paces. Repeat. |
Perpendicular
pedestrian-black
clothing |
Straight (perpendicular) line between white line and center line. |
Wear black clothing. Walk to center line, then walk backward to white line. Repeat. |
Perpendicular
pedestrian-white
clothing |
Straight (perpendicular) line between white line and center line. |
Wear white clothing. Walk to center line, then walk backward to white line. Repeat. |
Cyclist-black
clothing |
Between white lines in front of station |
Wear black clothing. Ride bike in circles across the road, from white line to opposite white line. |
Cyclist-white
clothing |
Between white lines in front of station |
Wear white clothing. Ride bike in circles across the road, from white line to opposite white line. |
Static pedestrian-
white clothing |
Centered on white line. |
Wear white clothing. Stand facing traffic. |
| Tire tread |
Centered on white line. |
None. |
| Child’s bicycle |
Centered across white line, one wheel on either side of white line. |
Lay on one side, wheels facing approaching traffic, handlebars lane of oncoming traffic. |
- After the first lap onroad experimenters are to begin putting out objects as indicated on object order sheets. The in-vehicle experimenters will indicate when the object trials begin.
- There will not be a Practice or Orientation Run when a driver is here for their 2nd Night. VES order sheets will reflect this.
- Set up so that the first object needed is readily accessible.
- Hide all objects from view of the participants when not being used.
- Put safety glasses on.
- If you are wearing white shoes and/or shoes with reflective fabric, cover your shoes with the provided shoe covers.
- SAFETY NOTE: Experimental vehicles are not to come within 200 feet of a mobile object on the roadway. That is especially true for all pedestrians and bicyclists. It is primarily your responsibility to make sure you move off the road at that distance, as in-vehicle experimenters will be primarily concerned with the participants. As a guideline, safety devices will be placed 200 feet from your station. Also, the in-vehicle experimenters will ask you to clear once they have detected you. In that case, you can clear as soon as you hear “Station X clear.” However, you cannot rely on that and you MUST clear at a safe distance.
- After you step off the road, maintain your position on the shoulder. This will allow the in-vehicle experimenters to record the distances of detection and recognition on the distance measuring devices.
- This methodology will be repeated for all six headlamp configurations. If there will be two sessions that night, the Pickup will drive around and collect the onroad experimenters to provide a break. You will return to the road after your break and set up for the second session that will begin shortly. If there is only one session that night, the pickup truck will drive around and collect all experimenters and objects after the sixth configuration.
- If you notice any problems or mistakes occurring during the night record them on the vehicle preparation sheets.
- Valet (see valet protocol for more details)
- Each valet has to get their valet box that contains measurement materials if measurements need to be taken.
- Take care of all the radios, object orders, and materials. This includes changing out the radio batteries during the break on evenings when we run doubles.
- As a valet, you will be assigned and responsible for one participant each session. Once you have a participant, you should stay with them the entire night.
- Overall goal is to make participant feel as comfortable as possible in each car.
- Be sure to be wearing a vest at all time.
- Night One: After the participants have completed their Practice Lap and first VES, show them to their next vehicle.
- Night Two: Meet participants at first vehicle and take measurements if necessary. Escort participants between vehicles as listed on the valet order sheets and be sure to take measurements on all four vehicles.
- The first parking space on each side of the road is termed a “vehicle drop off” and needs to be available at the end of every lap. The valets will move any vehicle that is left in those locations to the forward most position on either the right or left side of the road.
- Whenever possible, the first driver that returns to the top of the hill should have their next vehicle waiting for them at the foremost parking spot. Valets will need to look at the VES order sheet to determine which vehicles should be parked in each parking spot to ensure that the drivers’ wait-time is minimized.
Repeat Procedures (Night 2)
All procedures will repeat as described above. Therefore, you will need to get into the appropriate object position. There will be no practice laps for the second session.
Ending Protocol
Gather all experimental equipment and return to_______. The Pickup driver will be responsible for picking up large bikes, kid’s bikes, and tire treads. SUVs will be responsible for picking up boxes, cones, and tarps. At the end of each night there will be a checklist of items for you to complete (see below). After the items are checked, you will be free to leave.
- Collect cone from the second turnaround (SUVs).
- Uncover the signs at the bottom of the road (SUVs).
- Collect the parking cones from the first turnaround (SUVs).
- Return the vehicles to _________.
- Check the gas level of each vehicle. If it is below ¼ of a tank write a note at end of prep sheet.
- Return SUVs to the Simulator Bay.
- Note any vehicle problems on the vehicle preparation sheets, and then write them down on the message board in the prep room once you return to _________.
- Make sure all the doors are locked and the garage door is closed.
- Return the radios (personal and in-vehicle) to the Subject Prep Room.
- Put away scrubs.
- Sign radios back in. Make sure all radios that have been checked out are returned at the end of the night!
- Make sure the power is off when you put the radios into the charger.
- Submit paperwork to the in-vehicle experimenter.
